The Zoom integration allows you to manage meeting rooms by placing your phone down on a Spot. You can do this by linking your Zoom rooms with a specific zone in your venues, then you can place your phone down on any Spot in that zone to kick off your meeting.
To facilitate meetings with Zoom and Chargifi Spots, you’ll need to have the following:
- Zoom rooms license
- Zoom account and an Admin user
- Either a Google account and an Admin user or a Microsoft Office 365 account
To integrate Zoom rooms with Chargifi Cloud, do the following:
Get the Required Information in Zoom
- Create a Zoom API client:
a) Go to Zoom app marketplace.
b) Choose Develop -> Build app.
- Enter the following information:
a) Intend to publish this app on Zoom Marketplace: Leave this unchecked.
b) App type: Account-level app
c) Authentication type: JWT API Credentials
- Zoom Calendar Integration
a) Follow the steps as described in Setting Up Zoom Rooms With Google Calendar to create a dedicated user to manage calendars, create a calendar resource for each Zoom room, and give access to that user to view calendar events.
b) Follow the steps as described in Setting Up Zoom Rooms With Office 365 to create a dedicated user to manage calendars, create a calendar for each Zoom room, and share this calendar with other users in your organization.
The final two steps in this procedure are for Zoom to create an event in the dedicated calendar automatically when you start a meeting in the Zoom room manually.
Set Up the Integration in Chargifi Develop App
- Go to Smart Integrations.
- Choose Manage Integration under Zoom Rooms.
- Click Add Zoom Integration.
- Select an organization.
- Select a venue.
- Paste the API key and API secret which you retrieved from Getting the Required Information steps.
- Choose Create and Connect.
- Add a dedicated user for the integration:
- Google Calendar
In the pop-up Google Authenticate, select the dedicated user who has permission to manage calendars (as created in Getting the Required Information).
- MS Office 365 Calendar
In the pop-up Office 365 Authenticate, select a user from the same organization as the user you created in Getting the Required Information, whose account has access to the Zoom room calendar.
- Assign your Chargifi zones to Zoom rooms as follows:
a) Click the new integration in the list to navigate to the Linking Zoom Rooms screen.
b) Select a zone and a Zoom room from the dropdown lists.
c) Choose Create Link.
The Chargifi zone and Zoom room appear as a new entry in the Zone List.
The relationship between Chargifi zones and Zoom rooms is 1:1. Once you have linked a zone to a room, you cannot assign the same zone or room to any other entities.
If you want to create a different link, you need to go to the Zone List and click the arrow on the wrench icon and then choose Delete. Now you’ll be able to create a new link between the zone and a room.